THE RULES OF SUBMISSION OF MANUSCRIPTS TO THE SCIENTIFIC PRACTICAL JOURNAL POLYTRAUMA
The scientific practical journal Polytrauma is a periodic printing publication for clinicians, scientific workers and healthcare leaders. The journal publishes original articles of basic and applied theoretic, clinical and experimental studies, practical notes, discussions, literature reviews, informative materials dedicated to actual problems of polytrauma. The main journal sections are “Original article”, “Organization of specialized medical aid”, “Original studies”, “New medical technologies”, “Anesthesiology and resuscitation”, “Clinical aspects of surgery”, “Functional, instrumental and laboratory diagnostics”, “Organ systems and replacement therapy. Treatment of complications”, “Rehabilitation”, “Experimental studies”, “Case report”.
Polytrauma journal has been included into the List of leading reviewed scientific journals, which include the main results of dissertations for PhD in medicine and candidate of medical science according to scientific fields: 14.01.00 – clinical medicine; 14.03.00 – medicobiological sciences. The professional fields of scientists: 14.01.15 – traumatology and orthopedics, 14.01.18 – neurosurgery, 14.01.17 – surgery, 14.01.20 – anesthesiology and critical care medicine, 14.03.03 – pathologic physiology.
Submission of an article to the editorial office
A manuscript can be sent in electronic form. Two options are available:
2. Internet submission at http://poly-trauma.ru.
The personal information (names, job sites, duty positions, academic ranks, phones, post addresses, e-mails) by the authors of Polytrauma journal are used only for purposes designated by the journal, and are not exposed to any additional preparation and not given to other persons or companies.
The full text of policy of personal data protection and preparation is located at the journal’s site: http://mine-med.ru/polytrauma/authors/politika-obrabotki-i-zashchity-personalnykh-dannykh-zhurnala-politravma.php.
Information about correspondence to ethical standards
During submission of an article to the editorial office it is recommended to follow the rules developed with consideration of Uniform Requirements for Manuscripts Submitted to Biomedical Journals, which are produced by International Committee of Medical Journal Editors – http://www.icmje.org, as well as COPE recommendations – http://www.publicationethics.org.uk.
Conduction and description of all clinical studies have to be in full compliance with CONSORT standards - http://www.consort-statement.org.
Only articles consisting with the following conditions are accepted for publication. If an article has description of human studies it is necessary to indicate compliance with ethic standards of a bioethics committee (which is a part of an institution where a study is performed) developed in compliance with WMA Declaration of Helsinki - Ethical Principles for Medical Research Involving Human Subjects with the amendments from 2000, and the Rules for Clinical Practice in Russian Federation confirmed by the Order of Ministry of Health of the Russian Federation, 19.06.2003, No.266. All participating persons have to give the informed consent for participation in a study. In articles with description of animal experiments, it is necessary to indicate the compliance with the Rules of Conduction of Works Using Experimental Animals (The supplement to the order of Ministry of Healthcare of USSR, 12.08.1977, No.755). Copies of all materials are saved at authors. In both cases it is necessary to indicate whether a study protocol is approved by ethic committee (with indication of the name of the particular organization, its location, protocol number and date of committee meeting).
Originality and plagiarism
The authors have to submit only original articles. If any works by other authors are indicated, the correctness of citation and indication of a source are to be adhered. Publications, which make the significant influence on preparation of a study and its format, are to be mentioned.
All submitted articles are tested with Antiplagiat system.
Multiple, duplicate and concurrent publications
Materials describing the contents of one and the same study are not published in more than one journal. Submitting a manuscript to more than one journal is considered as non-ethical, and, therefore, is unacceptable. Copyright protected materials, which are already published, cannot be published in the journal. Moreover, materials, which are during the review process in the editorial office of the journal, cannot be sent to another journal for publishing as an author’s article.
When submitting an article, the author informs the editor in terms of all previous presentations of a study which can be considered as duplicate or double publications. The author has to notify the editor, if a manuscript contains any information published in previous reports or presented for other publications. In such cases, a new article has to include the references to previous material.
In case of identification of unethical behavior, even years after publication, the editorial board has a right to exclude an article from scientific rotation.
During submission of a manuscript to the editorial office it is necessary to submit files with scanned images of filled and authenticated accompanying documents (in *.pdf):
1. The first page of manuscript with visa of head of an institution authenticated with the seal.
2. The accompanying letter addressed to the name of the main editor, with seal and signature of head of an organization that confirms the assignment of rights for publication, with indication: 1) manuscript is not reviewed for other publication; 2) it was not published before; 3) it contains full disclosure of conflict of interest; 4) all authors have read and approved it; 5) materials do not include information not for publication; 6) author(s) has (have) responsibility for accuracy of data in manuscript. The letter is to be signed by all authors with their own hands.
3) Information about conflict of interest/sponsorship. Authors have to disclose potential and obvious conflicts of interest associated with a manuscript. A conflict of interest is any situation (financial relations, service or work in institutions which have financial or politic interest in published materials, employment duties etc.) which can influence on an author of a manuscript and lead to hiding and corruption of data or change data interpretation. It is desirable to indicate sources of study financing. If conflict of interest is absent the following note is written: “Conflict of interest is not declared”. If the editorial office finds hiding of potential or evident conflicts of interest from authors it can deny reviewing and publication of manuscript.
It is necessary to indicate funding sources for both a scientific work and process of article publication (fund, commercial or state organization, private person etc.). Indication of financing volume is not required. If all mentioned works were performed without sponsors the authors should indicate it. It is presented with separate page, in separate file.
Requirements for manuscript execution
The volume of full text of manuscript (original studies, lectures, reviews), including tables and references, is not more than 5,000 words. The volume of articles dedicated to description of clinical cases is not more than 3,000 words; short messages and letters to editor – about 1,500 words.
Files with text of article have to contain all information for publication. Text information is presented in Microsoft Word; tables and charts – in Microsoft Excel; photos and pictures – in TIF with resolution of 300 dpi, vector images – in EPS, EMF, CDR. The size of an image is not less than 4.5 x 4.5 cm, with the square not exceeding 100 cm2.
Format of manuscript text. Text is typed with Times New Roman, 14 pt, line space 1.0 pt, size of margins – not less than 2.5 cm at each side of the page. Pages are numerated with arabic figures in the upper or lower right angle beginning from the title page.
The title page includes name of an article, full names of authors, full official name of institution(s) of performed study in Russian and English; chief’s surname and science degree; surname, e-mail, phone number and post address with zip-code of author who is responsible for communication with the editorial office.
Authorship. The information about authors is indicated in the sequence which is defined by their coordinated decision and confirmed with signatures at the title page. The following information is indicated: full name, place of employment and positions of all authors. If the author list has more than 4 authors it is necessary to indicate contribution of each author to the work.
Other persons making their contribution to work realization which is not enough for authorship acknowledgment should be indicated (from their written consent) in the section Gratitude after text of article.
Summary and key words. The author’s summary (Russian and English versions) has not more than 250 words and has to be compact and structured, with the main sections: introduction; objective; materials and methods; results; conclusion. Then 4-8 key words are indicated. (Key words:...), which promote article indexing in the search systems.
Rubrication. Original article has to correspond to the common pattern: introduction (actuality), objective and purposes, methods (materials and methods), results, discussion, conclusion. In big articles the sections “Results” and “Discussion” may have subheads. Other structure of text is possible in reviews and case reports.
Statistical analysis. The description of procedure of statistical analysis is the integral component of section “Materials and methods”. It is necessary to indicate the full list of all used statistic methods of analysis and criteria for hypothesis test. It is unacceptable to use such phrases as “standard statistic methods were used” without concise indication. Critical level of significance p is obligatory for indication in a study (for example, “Critical level of significance in testing of statistic hypotheses was 0.05”). In each case, the actual value of achieved level of significance p for used statistic criterion is indicated (not just p < 0.05 or p > 0.05). Besides, it is necessary to indicate concise values of obtained statistic criteria (for example, chi-squared test = 12.3 (degrees of freedom df = 2, p = 0.0001). It is obligatory to give a definition for all used statistic terms, abbreviations and symbolic designations (for example, M - mean, SEM - standard error of mean, STD - standard deviation, p– achieved level of significance).
If one uses the formulations as M ± m, it is obligatory to indicate the value of each symbol, as well as sample size (n). If used statistic criteria have limitations for their using then indicate how these limitations are checked and what are the results of tests (for example, in case of using of parametric techniques one has to indicate how the fact of normalcy of sample distribution was confirmed). Inappropriate use of terms with several meanings must be avoided (for example, there are several variants of correlation ratios: Pearson, Spearman et al.). Mean values are not taken more precisely than for one place of decimal compared to the base data; mean-square deviation and error of mean – one more sign more precisely. If analysis of data was performed using statistic software, the name of this software and its version are indicated.
References are reviewed against the original and are set under the title “Literature” on the separate list in the order of citing or in alphabetic arrangement for literature reviews. Text includes a reference to the index number of cited study in angle bracket  or [1, 2]. Each reference in the list starts from the new line (as column). Authors have to use not more than 15 literature sources related to the last 5 years, in reviews – up to 50 sources.
According to the new rules with consideration of such international citing systems as Web of Science and Scopus, the list of references must be presented in Russian and in English. Author(s) is (are) responsible for accuracy of data in references.
Bibliographic description in Russian is performed on the base of GOST R 7.0.5-2008 (Bibliographic reference. The general requirements and rules of preparation). English part of references has to correspond to the format recommended by National Information Standards Organization (NISO) and accepted by National Library of Medicine (NLM) for databases (Library's MEDLINE/PubMed database) NLM: http://www.nlm.nih.gov/citingmedicine. In bibliographical description the number of authors’ names is up to 6; if more – et al. is indicated. In case of description of journal articles the publisher's imprint is indicated in the following order: authors’ surname and initials, name of article, name of journal, year, volume, issue, pages (from till). In description of articles from collected works the publisher's imprint is indicated: surname, initials, name of article, name of collected works, place of publishing, year of publishing, pages (from till).
Illustrations. Pictures, diagrams, figures, photos are presented as separate files in the formats indicated above. Picture captions with picture numeration are presented as separate Microsoft Word file. In the text and in the left side of the page the references to each picture are indicated in concordance with the first mention in the text. Illustrations must be clear, suitable for reproduction, and their number is not more than 8 including a, b etc. For previously published illustrations it is obligatory to indicate original source and to present the written consent for reproduction from author (owner).
Tables are numerated if their number exceeds one and are sequentially cited in text (not more than five is acceptable). Each column must have a short heading. Spaces in lines (in the absence of data) are designated with dash. A reference is required for data from other sources. Doubling of the same data in text, in diagrams and tables are not inadmissible.
Abbreviations. It is advisable to use generally accepted abbreviations (GOST 7.0.12-2011 for Russian and GOST 7.11-78 for European languages) and to avoid new abbreviations without good reason. Abbreviations are expanded in the first using of terms and are left without changes across the full text. Abbreviations in table are expanded in the notes.
English language and transliteration. The BGN/PCGN standard is recommended for transliteration (United States Board on Geographic Names / Permanent Committee on Geographical Names for British Official Use) which is recommended as British Standard by the international publishing office Oxford University Press. For text transliteration in compliance with BGN standard one can use the reference http://ru.translit.ru/?account=bgn. English name of an article is to be orthographically correct in English and in full semantic match with Russian name.
Full name is written according to foreign travel passport or in the same manner as in previously published articles in foreign journals. If an author has publication for the first time he or she should use BGN/PCGN transliteration standard (see below).
It is necessary to indicate official English name of an institution. One can found the fullest list of the names of institutions and their English versions at eLibrary.ru
English version of a summary of an article must be in full semantic and structural concordance with Russian and to be literate in the context of English.
For choice of key words in English one should use the thesaurus of the American National Medical Library - Medical Subject Headings (MeSH).